TL;DR
Name the destination before buying gallery production or distribution. Ask the practice to confirm usable inventory, permitted uses and the destination's acceptance requirements. Price the unresolved work separately. Submitted assets, approved assets and publicly verified placements are different deliverables; none establishes acquisition performance.
Replace “build our gallery” with a destination decision
A practice website, an ASPS Connect profile and the public ASPS gallery are different proposed placements. Ask the agency which placement its quote includes and what would establish completion there.
ASPS describes profile photos and eligible public-gallery placement separately. Its submission guide distinguishes profile review from additional public-gallery criteria. A promise to upload photos should therefore not be accepted as a promise of every possible placement. ASPS Connect overview, ASPS submission guide.
Use those instructions only for that destination. Your website and any other publisher need their own requirements. This brief does not establish patient consent, an individual surgeon's eligibility or permission to reuse a particular photograph.
Complete a gallery-investment gate
Use an inventory summary prepared by the practice. Keep private photographs, consent documents and case narratives within its approved systems. The agency can scope work from authorized readiness categories and references.
| Purchase question | Practice evidence needed | Quote or acceptance consequence |
|---|---|---|
| Where will the gallery appear? | Exact intended website, profile or public gallery | Name each destination in scope |
| What already exists? | Usable asset categories and gaps identified by authorized reviewers | Separate inventory repair from new production |
| Is the intended use permitted? | Qualified confirmation of consent and other rights for the actual destination | Keep unresolved uses out of production |
| Does the case match the destination category? | Approved procedure match and case-note review owner | Resolve classification before submission |
| Is that placement ready? | Current destination requirements and review state | Distinguish preparation, submission and acceptance |
| Who publishes and verifies? | Authorized account operator and public check owner | Record a verified placement separately from upload |
| Who corrects or removes it? | Actual correction route, account control and responsible practice role | Include maintenance and exception work |
| Would an information repair answer the present problem? | Evidence of unclear consultation roles, office details or request instructions | Compare a bounded information task with the gallery quote |
These are original purchasing fields, not a consent form or a clinical photography protocol. Have the practice's qualified reviewers decide the actual asset and claim questions.
Inspect the destination dependency before paying for adaptation
The ASPS guide asks the practice to verify consent covering its own use and the ASPS website. It also describes procedure matching, exclusion of protected health information and staff review. Its public gallery adds conditions including restrictions on visible watermarks and composite images. Check the current guide with the responsible reviewers rather than assuming a website-ready asset is submission-ready everywhere. ASPS destination requirements.
Do not ask an agency to remove identifying features, logos or other elements merely to make a file appear acceptable. Establish that the proposed edit is permitted and that qualified reviewers accept the resulting presentation. If the rights or accurate comparison cannot be established, exclude that asset and re-scope the purchase.
Use the image-context review to assess what a placement implies. Use the website-performance guide if heavy gallery assets impede the actual visitor task. Those checks supplement destination readiness; they do not establish permission or acceptance.
Compare complete quotes and retain the result
Request quoted fields for inventory review ___; new production ___; permitted adaptation ___; case-note preparation and review ___; account or distribution charge ___; submission ___; public verification ___; continuing correction ___; removal assistance ___. Use actual proposals without assuming a typical price or that another destination adds no work.
If the current problem is an unclear consultation invitation, price that repair as a separate option. Decide from the missing information and usable inventory. This article does not show that a gallery or a wording repair will produce more consultations.
Retain a destination record with the permitted asset reference, authorized scope, submission state, actual review outcome, verified public URL and change owner. GetPatients has a commercial interest in healthcare visibility services. Apply this completion standard to its proposals as well.
Frequently asked questions
Does Connect profile approval prove public-gallery placement?
Verify the intended placement separately. The ASPS guide identifies additional public-gallery requirements; retain the actual review outcome and check the public result.
Must we commission new photography immediately?
Start with the practice's authorized inventory assessment and the named destination's gap. The unresolved task may be permission, review, adaptation or clearer administrative information.
Can gallery acceptance prove the agency generated new patients?
No. It verifies a distribution deliverable under the actual acceptance process. Acquisition needs separately defined evidence and an appropriate method.